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How to track a job on WhatsApp

Start it, log materials as you go, end it, invoice it.

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The Job Tracker follows a live job from start to finish. It keeps a running total of labour (from the time elapsed and your hourly rate) plus every material you log, then turns it into an invoice.

Start the job

Text "Start job: Smith Plumbing, 14 Oak Street, bathroom refit". GraftG confirms and starts the clock.

Log materials

As you buy things, text "Materials: £45 copper pipe". Each cost is added to the job. Reply STATUS any time for the running total.

End and invoice

Text END JOB for a summary (labour + materials + VAT), then INVOICE to generate the PDF. Made a mistake? CANCEL JOB stops it cleanly.

Commands

START JOB: <details>
Begin a new job
MATERIALS: £x <desc>
Add a material cost to the live job
STATUS
See the running total
END JOB
Finish and see the summary
INVOICE
Generate the invoice PDF
CANCEL JOB
Cancel the live job
CERTIFICATE <number>
Completion certificate PDF for a finished job (Pro)
JOBS
List jobs started this week

FAQ

How is labour calculated?

From how long the job was open multiplied by your hourly rate (set in Settings). Materials and VAT are added on top.

Can I run more than one job at once?

GraftG tracks one live job per number at a time. End or cancel the current one before starting another.

What if I forget to end a job?

The live job stays open so you can come back to it. Reply STATUS to check it, then END JOB when you are done.

🧮 Free calculators

⏱️ Hourly Rate📈 Profit Margin🧮 VAT Calculator View all →

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